Clerk’s Corner
Session Record Review
Each year in March or April, clerks gather to review one another’s minutes. The review of 2023 records will occur in March 2024. Like previous years, there are a couple virtual options on Zoom. There is also one in-person option. Clerks marked their calendars for one of the following events:
Saturday, March 2, 2024 at 10:00am – via Zoom – https://us06web.zoom.us/j/4454596270?pwd=6xSuauRv99okF8fEFoPqPaDbcU7biV.1
Monday, March 11 at 6:30pm – in person at FPC Bowling Green
Saturday, March 16 at 10:00am – via Zoom
No pre-registration.
Zoom link for March 2 meeting – https://us06web.zoom.us/j/4454596270?pwd=6xSuauRv99okF8fEFoPqPaDbcU7biV.1
In preparation for the review:
For those choosing the Zoom option – Please contact another Clerk who lives close to you (or as close as possible). If you do not know another Clerk, please contact Lance Wiesmann (phone & email below), and he will help you get matched up. After you have made contact, arrange a time and place for the two of you to meet, and do your review between the two of you. There is also the possibility that you can do your review between the two of you via Zoom or in-person.
If you are coming to the in-person option, simply come with your minutes and other records, and you will be matched up at the meeting.
Review the 2024 Checklist (similar to last year’s FILLABLE PDF, but now also including new Book of Order requirements for Boundary Training, Harassment Policy, Anti-Racism Policy, etc. And do not worry if this was not done in 2023. For many of this it will be an exception/reminder for 2024) This list will help you in thinking about your own minutes and what another clerk will be looking for. (If you would prefer the Word document, CLICK HERE – 2024 Checklist in Word)
THANK YOU ALL, in advance, for the AMAZING work you do to keep all of our Churches organized and functioning… ESPECIALLY in these trying times! You are appreciated!
Peace,
Rev. Dr. Jeffrey Schooley 330 931 9165 fpcbgjeff@gmail.com
Lance Wiesmann 517-270-4837 wiesmannlance@gmail.com
MVP Records Review Co-Chairs
Annual Statistical Reports
Every year Clerks of Session provide an essential function for the MVP office and for our denomination as a whole to function at an optimal level – the sharing of information.
If you are a Clerk of Session within MVP looking for guidance, this is the place . In a previous mailing from the MVP office you should have received your individual church’s User I.D. and Password. Included in that packet is a Treasurer Packet as well, which includes the Mission Pledge Form and a Per Capita Statement. You as clerk may process these forms as well, depending on the church. If you did not receive this packet in the mail, please contact Belinda or Matt at the MVP Office.
Presbytery Annual Reports
AR reports are due to the presbytery office, January 31, 2024.
Forms to be completed for presbytery commissioners, lay leadership, necrology and session members. You may view or download presbytery report forms below. Download each form (AR-1 through AR-3), complete, and forward to the presbytery office at belinda@maumeevp.org or mail hard copies to the presbytery office.
| Form No. | Form Name |
| AR-1 | |
| AR-2 | |
| AR-3 | Annual Review of Pastoral Compensation |
General Assembly Statistical Reports
SR’s are due to the G.A. on February 15, 2024. (The form will be available for on-line entry beginning Friday, December 1, 2023)
The GA forms are available for on-line entry at oga.pcusa.org/stats. The User I.D. and Password for your church was previously sent to each clerk in early December). Instructions for GA Statistical Reports.
If you have any problems or questions, please do not hesitate to call Stated Clerk Dean McGormley or Belinda King (Office Administrator) at (419) 423-9073.
Dean McGormley’s Per Capita letter for 2023-2024 is available HERE
Clerks File Cabinet
Book of Confessions (with Belhar Confession)
Certificates – Installation-of-Elder; Ordination-of-Deacon; Ordination-of-Elder; Recognition; Installation-of-Deacon (for Baptism Certificate template email General Presbyter Matt Meinke)
Child Protection Policy – PC(USA)
Guide to Parliamentary Procedure PC(U.S.A.)
Motion Basics: Adapted Guide to Parliamentary Procedure
Resources for Preserving Records (Presbyterian Historical Society) – Page 1 – Depository Instructions ; Page 2 – Retention Schedule
Sample Child & Youth Protection Policy
Sample Sexual Misconduct Manual
